Category Office Productivity

10 Tasks You Can Outsource to a Virtual Assistant

10 Tasks You Can Outsource to a Virtual Assistant

Thanks to the new age of technology, all you need to find a job is a laptop and an internet connection. While the older generation is still having trouble coming to terms with this, the younger generation has started making money. Some while they are still in middle school. We know of the jobs available online – content creation, for example – the opportunities are not limited to this. If you are a client, you could easily and conveniently hire a Virtual Assistant to help you grow your business. If you are a Virtual Assistant, you could work with practically any client online in any part of the world and get paid handsomely for it. Here’s a list of the tasks you can outsource to a virtual assistant:

 

Email Management

We all know how annoying flooded inboxes are. What if you could find someone to filter and declutter your inbox for you for a fee and get the hassle off your plate?

 

Appointment Setting

We all get too tired and cramp our to-do lists with tasks and forget all about setting up appointments thinking to ourselves, “I’ll do it in a bit” until it’s way past the date. If only someone could take care of that for us! A virtual assistant could.

 

File Management

Have you still not figured out how to manage your files in an online storage system like Dropbox or iCloud? Maybe you just need someone else to take care of the uploading and the sorting? A virtual assistant could easily manage your filing system and it will be much less crowded than a cabinet setting.

 

Research

Does your work require research? If yes, then you can always delegate the task to an assistant and end up with a brief summary of whatever information you need without spending hours on the internet looking for the right and relevant content.

 

Social Media Marketing & Management

All businesses have social media accounts these days and not everyone can be concerned with uploading and updating their accounts. This is where social media managers come in. You need their services if you are a one-man show. Delegate to a virtual assistant so he/she can take care of these mundane work for you. This includes filtering and replying to comments and DMs.

 

Content Writing

While there are content creators out there in abundance, your virtual assistant could also double as a content creator and take care of your WordPress blog writing, among other content.

 

Technical Virtual Assistant

All businesses at some point require presentations and a virtual assistant that is tech savvy enough can manage this task. A technical VA does not only prepare or design your presentations, but also understands bookkeeping/accounting and weekly reports on budgets and/or expenses.

 

Minute-Taking

If you happen to have an online meeting over Skype, then a virtual assistant could take down minutes of the meeting for you.

 

List Building

If your businesses require building mailing lists, then you could always delegate this to a research VA.

 

Transcription

Audio, video, podcasts and various other document types need transcribing, which can be a tedious task. These are best handed over to someone. Hire a transcription VA.

 


Want to work with a virtual assistant to take care of the above tasks for you? Contact us today!

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10 Free Online Tools to Manage Your Business

10 Free Online Tools to Manage Your Business

Starting and managing a business is time-consuming as well as expensive. Thanks to technological advancements, there are numerous free online tools to help alleviate this problem. And they don’t cost a dime!

 

Hootsuite

Hootsuite is a social media management tool. It schedules bulk posts, tracks mentions, and the number of your social media followers across all platforms. It also tracks specific posts generating the most clicks and allows you to interact with your followers.

Its free plan is for 1 user, 3 social media profiles, and 30 scheduled messages, which is sufficient for any small business. This is one of the free online tools that is worth trying.

 

Canva

You might be an excellent business person, but chances are you are no graphic designer. Posters, marketing flyers, social media graphics, and brochures have to be crafted to improve your content’s visual appearance.

This is where Canva comes in!

With access to over 80,000 templates, up to 1GB photo storage, millions of photos starting at $1 each, or the option to upload your own photos, creating graphics like that of a professional designer is a possibility. There will be learning curves but they are not as hard as when you need to learn Photoshop or other graphics design tools.

 

Mailchimp

Mailchimp comes with a built-in sign up, a drag and drop email template to customize campaigns, and a manage contacts feature. Its built-in sign up form (usually placed on the website’s sidebar) easily collects and imports subscribers.

It has a free plan suitable for small businesses that are starting out or companies with few subscribers as it permits sending 12,000 emails to not more than 2000 subscribers monthly. Make the most of these free online tools.

 

Google Keyword Planner

In this age of technology, a strong digital presence is crucial. Google Keyword Planner helps generate hundreds of long-tail keywords using the Google autocomplete so you can structure your content around words used most by your target audience. This, in turn, helps your website rank higher on search engines subsequently increasing traffic to your site.

 

Evernote

Evernote allows you to take notes, store information or text, pictures, memos, files or audio, keep a journal, and allows sharing files with your clients and/or colleagues even if they don’t have Evernote accounts.

It automatically syncs across all your devices so you can always access it anywhere, anytime. In the event your phone dies, everything saved in Evernote will remain intact.

 

Trello

Trello is a project management tool which enables you to track your team’s files, tasks, and information all in one place. You and your team can log in and report how you’re progressing with your projects.

Its free plan permits attachment of files up to 10MB, one power-up board, and access to unlimited boards, cards, lists, members, and checklist.

 

Hubspot CRM

At some point, managing customers will become tedious and things like customers’ contacts may slip through the cracks. Hubspot CRM automates and simplifies customer management. There are some free online tools similar to this but start with Hubspot CRM so you get to learn how systems like this works.

Hubspot CRM provides everything needed to track, organize, and nurture customer leads. It’s easy to use, has email tracking feature, stores up to one million contacts, and allows an unlimited number of users.

 

Dashlane

Dashlane safely stores all your passwords and personal information. Its free plan allows you to store up to 50 passwords, fill personal information so you won’t have to repeatedly enter it, and receive security alerts all on one device.

 

Wave

Clients have to be paid, invoices have to be sent, and accounting is time-consuming, not forgetting, quite a headache.

Wave manages transactions, tracks income and expenses, creates and scan invoices, and directly scan receipts into the system. Payment and payroll services is offered in its premium plan which costs $19/month.

 

Free images

Written content with visually appealing images get more engagements and clicks. However, you can’t just go to the web and pull out a picture – lest you want to be embroiled in copyright infringement legal issues. Professional stock services, on the other hand, are pricey.

Fortunately, sites like Pixabay, Flickr, Unsplash, and FreeImages have thousands of free non-copyrighted images. Next time you need an image for your blog post, head on to these sites.

There you have it – 10 free online tools to manage your business. Most have premium plans, by the way. Should the need for more features arise, upgrade to paid plans.

 


Want to hire a Virtual Assistant who knows how to use these tools to level up your productivity? Get in touch!

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