A Step By Step Guide to Starting Your VA Business

virtual assistant business

This guide is only an overview of what you need to know and do in order to create a successful VA business. The rest, you can find out as you go along but I will try my best to help you by sharing what I learn in my business.

Here are tips you can follow when starting your VA business…

Don’t let anyone try to dictate what you need to do.

I am clearly not against getting advice from experts – and I am not talking about them. I am talking about the negative talkers and thinkers who try to offer their advice based on what they’ve heard or seen and not from their actual experiences. Some who have experienced running a VA business and failed may even advice you against starting your own.

The sad thing about these crowds is they may even come from your own circle of friends, family, or even those you consider to be mentors! Despite the heartbreak you may go through when you realize these special people are not as passionate about your VA business as you are, you need to gather your courage and find people who can support your venture – financially, emotionally, mentally, or by offering their skills.

Sit down and plan how you’re going to fund your business.

You can start your VA business working alone. All you need is a secure computer, your own Internet connection, a backup storage and some security software, a website, your social media accounts, a desk (dedicated for your work only – not the kitchen table), and the knowledge and skills that you will offer your first clients.

If you do not already have the above initial requirements, then you definitely need to plan how you’re going to raise funds to get them. If you have a day job, then it is time to save up. But that means you won’t quit that job for the meantime. You could loan from friends or family members. You could loan from the bank – but I wouldn’t advice you going through this process unless you’re starting big! Even then, avoid this option if you can.

Also remember that it may take a while to get a few clients. When you finally get some, you don’t usually get paid upfront. You usually need to finish their work before you get paid. So how much do you think would be your budget for this span of time? Plan it out – and make sure you write them down. If you choose to save those plans in your computer, then secure them or back them up through a cloud storage or an external storage.

Do your research.

It doesn’t matter whether you consider yourself a business expert or not – you need to do your research if you want to build a successful VA business. Take a look at other VA business websites and see what they’re doing great at and what could be improved. The improvements you see, write them down and implement them later when your VA business is running.

Of course, you will also have to research which industries or who will need your VA business services. You will do a lot of research, I am certain of that. If you give up on research, your business will fail.

Decide what services to offer.

You can start with what you are good at. If you are great at designing websites, then offer that first. Build your skills in other areas. Do not stick to just your web designing skills. This is called a backup plan – your web design skills will not always be required for every season. But if you are good with a lot of things, then your business will live on even when one of your VA business services gets low demand.

Decide on a business name.

Here comes the legal stuff! Depending on your country’s legal requirement, you may need to register your business. Decide on a business name and build your logo and branding around that name.

Design a pricing structure.

You’ll have to come up with rates. You can charge by the hour or per project. A monthly retainer is also possible. Not all great prospects want to pay upfront, though, so if you choose a pricing structure that requires upfront payment, make sure you have a service agreement in place. This is to establish trust and confidentiality between you and the client.

Do all sorts of marketing for your VA business.

We market our VA business using Instagram and Facebook most of the time. We also use our website (which is fresh – again – from being revamped so we’re back to square one). Publish content and be consistent. If you know SEO, then utilize that to rank your website in Search Engines. The more visible you are, the more prospects you get.

These are tips I can give you to start your VA business in the right direction. But best of all, never stop learning!

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